Ambulette/Medical Transportation Services in New York

Closed 36 days ago

Date published
Closed 53 days ago
Closed 36 days ago
- None

United States


The Indian Health Service Nashville Area Office has a requirement for non-emergency medical transportation in the state of New Yortk  for eligible patients who have appointments  with the Lockport IHS Health Center's Dental department, Behavioral Health, Community Health Services, PRC or Medical (pending approval) Non-emergency medical transport shall be provided for eligible patients who live in Niagara, Genesee, and Erie  County.
 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart  12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
The solicitation 285-RFQ-20-0024  is being issued as a Request for Quotation.  The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-05. 
The North American Industry Classification System (NAICS) code is 485991 – Special Needs Transportation.  This Combined Synopsis/Solicitation is is a 100% Total Small Business Set-aside. The Small Buisness Size Standard under the associated NAICS is $16.5 Million.
  For line Item Details  see attached spreadsheet
Services shall include ambulette or livery transportation. Contractor drivers must be appropriately licensed in the State of New York. Licensing includes drive certification, driver training and continuing education where appropriate. Driver’s license and driving records must be verified annually and upon the occasion of any incident involving a Lockport IHS Health Center passenger.
Contractor must provide an annual statement affirming that drivers are screened, trained and competent to safely transport patients. The annual statement of driver competency must include any driver advanced certifications, such as Advanced Cardiac Life Support or specialized training to assist and secure patients by stretcher or wheelchair.
The Contractor must report vehicle accidents and incidents to the Contracting Officer with a formal accident report. Accident and incident reports are also to be forwarded to the Lockport IHS Health Center Administrative Officer. This includes patient adverse events occurring during transport.
Contractor vehicles must be appropriately licensed in the State of New York. An annual statement of NYSDOT vehicle inspection, certification and licensing must be provided to the Lockport IHS Health Center. Vehicles must be compliant with all relevant provisions of the Americans with Disabilities Act.
The Contractor shall be fully insured for transportation liability and umbrella coverages as required by the State of New York. Proof of liability coverage shall be provided to Lockport IHS Health Center annually.
Contractor will make available to the service unit, contractor policies and procedures which at minimum will address the following:
 Patient adverse events
Vehicular accidents and incidents
 Intoxicated, aggressive or potentially aggressive patients
Transportation of minors
Safety standards
The Contractor will provide service during the following hours:
Monday through Friday. Saturday transport may be requested on rare occasions with sufficient advanced scheduling. Service is not required on Sundays and Federal Holidays. Between the hours: of7:00am through 7:00pm
The Contractor will be provided with the date, time and physical location for passenger pick-up by Lockport IHS Health Center. Transportation arrangements will include the destination address and time for the patient'sa ppointment, as well as the telephone number for the health provider's office.
The Contractor's driver will be expected to wait for the patient at the destination. A secondary destination may be pre-authorized, such as to a local pharmacy to obtain prescribed medication treatment. In such cases the driver will wait for the patient while prescriptions are filled. At the completion of the patient's pharmacy transaction, the driver will return the patient to the final authorized destination or residence.
The Contractor will bill for transportation services on a monthly basis, and within 30 (thirty) days of the date of service. Invoices shall include the Contractor's company name of record, remittance address, telephone number, fax number, the name and email address of the business office point of contact, and date. The invoice shall identify each trip by a unique identifier to be established by the service unit, which will be provided to the Contractor at the time the trip is arranged. Included with the identifier on the invoice will be the associated fee for each trip. A summary total for the invoice should be included. The Contractor may provide an invoice identification number or reference.
Transportation will be to the IHS Lockport Health Center, 150 Professional Parkway, Lockport, NY 14094 and serve the Niagra , Genesee, and Erie Counties. The Period of performance will be one base year, and 4 option years
Provision 52.212-1, Instructions to Offerors – Commercial (MAR 2020), applies to this acquisition.
Contractors shall provide;
Capabilities Statement
Price quotation
Relevant Documentation required by State, Federal for NEMT services
Note, unless exempt per Federal Acquisition Regulation [FAR] Part 4.11, all contractors must be registered and have an active registration in the System for Award Management (SAM) to be considered for an award against this solicitation. For information please review the SAM website at A Data Universal Numbering System (DUNS) number is utilized for registration. To register go to
This contract is subject to the following provisions and to all other applicable provisions of 41 U.S.C. chapter 67, Service Contract Labor Standards, and regulations of the Secretary of Labor (29 CFR part 4). This clause does not apply to contracts or subcontracts administratively exempted by the Secretary of Labor or exempted by 41 U.S.C. 6702, as interpreted in subpart C of 29 CFR part 4.  Each service employee employed in the performance of this contract by the Contractor or any subcontractor shall be paid not less than the minimum monetary wages and shall be furnished fringe benefits in accordance with the wages and fringe benefits determined by the Secretary of Labor, or authorized representative, as specified in any wage determination attached to this contract.
52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition.
52.204-7 System for Award Management OCT 2018
52.204-13 System for Award Management Maintenance OCT 2018
52.204-19 Incorporation by Reference of Representations and Certifications DEC 2014
52.212-1 Instructions to Offerors-Commercial Items OCT 2018
52.212-4 Contract Terms and Conditions-Commercial Items OCT 2018
52.219-6 Notice of Total Small Business Set-Aside NOV 2011
52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving AUG 2011
52.224-2 Privacy Act APR 1984
52.225-1 Buy American—Supplies May 2014
52.229-3 Federal, State, and Local Taxes FEB 2013
52.232-25 Prompt Payment Jan 2017
52.232-33 Payment by Electronic Funds Transfer—System for Award Management OCT 2018
52.232-40 Providing Accelerated Payments to Small Business Subcontractors DEC 2013
52.233-2 Protest After Award SEP 2006
52.233-4 Applicable Law for Breach of Contract Claim OCT 2004
52.243-1 Changes - Fixed Price AUG 1987
52.249-2 Termination for Convenience of the Government (Fixed Price) APR 2012


352.215-1 Instructions to Offerors - Competitive acquisition DEC 2015
352.223-70 Safety and Health DEC 2015
352.224-70 Privacy Act DEC 2015
352.226-1 Indian Preference DEC 2015
352.226-2 Indian Preference Program DEC 2015