Q502--Ambulatory Cardiac Monitoring Services

Closed 28 days ago

Date published
Closed 39 days ago
Closed 28 days ago
- None

Contract Specialist
United States


Page 3 of 3
This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract.  Requests for a solicitation will not receive a response.  Responses to this sources sought must be in writing.  The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service Disabled Veteran Owned Small Businesses and Veteran Owned Small Businesses interested and capable of providing the services described below. 

Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. 

Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) DUNS number (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.

The Phoenix VA Health Care System (PVAHCS), located at 650 E. Indian School Rd., Phoenix, Arizona 85012 is seeking an authorized dealer or contractor qualified to provide ambulatory cardiac monitoring services for patients of Phoenix VA Health Care System (PVAHCS); so that, appropriate treatment may be provided to veteran patients who are determined to need an analysis of their heart. The contractor shall:

Provide 24 hours/7 days a week (24/7) availability to view acquired date for all studies
Provide 24/7 customer support
Have the ability to store data when in in cell area reception
Provide, upon request, all equipment inspection and decontamination data
Provide upgrades to the current system when available at no extra charge
Provide a local representative to train personnel on any new services and act as liaison with technicians to troubleshoot problems that arise, and
Provide ongoing software protection for all data to ensure PHI is protected.

The scope of work includes, but is not limited to, the following:

The contractor shall provide ambulatory electrocardiogram (EKG) monitoring and data processing for Veterans assigned to the Phoenix VA Health Care System (PVAHCS). Monitoring and analysis shall occur either near real time via telemetry or after the recorder has been returned to the contractor.

The contractor shall furnish the following equipment at no additional costs to the Government:
Personal EKG monitoring recorder with or without telemetry as specified by the care provider.
Current operator s manual(s) to be available electronically and in hard copy.
Hands on training by a local representative as requested by the COR.

The contractor shall repeat the monitoring study at no additional costs to the Government for the following reasons:
Device(s) provide unsatisfactory results;
Device(s) fail to transmit or download information;
Information is not retrievable through the web-based system;

The selected contractor shall provide equipment and off-site monitoring. No travel fees will apply. All deliveries, disposable items, and equipment are included in the pricing.

Devices shall be provided to patients directly by the PVAHCS facility or mailed to the patient by the vendor. After wearing the recorder for the period prescribed by the requesting care provider, device(s) must be mailed by the Veteran directly back to contractor. The contractor shall provide a return mailer as part of the equipment package. Any devices given to a patient that are lost or damaged shall be replaced by the Contractor within five business days at no cost to the Government.
Vendor shall be an OEM, authorized dealer, authorized distributor or authorized (or certified) reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM, if applicable.  All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract.  Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items. 

Important information: The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service Disabled Veteran Owned Small Business set aside. However, if response by Service Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 811219- Other Electronic and Precision Equipment Repair and Maintenance ($22.0M Average Annual Receipts).

Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov and complete Online Representations and Certifications Application (ORCA). Additionally, all Service Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the Department of Veterans Affairs Center for Veterans Enterprise VetBiz Registry located at http://vip.vetbiz.gov.

All interested Offerors should submit information by e-mail to william.cook2@va.gov. All information submissions shall be received no later than 12:00 PM Pacific Daylight Savings Time on Friday, July 10, 2020. After review of the responses to this announcement, the Government intends to proceed with the acquisition and a subsequent solicitation may be published.

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