Closed 50 days ago

Date published
Closed 57 days ago
Closed 50 days ago
- None

John Shawki
United States



The purpose of this sources sought/RFI is to gain knowledge of potential qualified Businesses that are capable of satisfying the following requirement:

Multiple awards may be made resulting from this sources sought. If a vendor can t provide all of the required items, please identify which items they will provide in their response.

The selected contractor will be required to furnish, deliver and install all items as listed:

SITE ADDRESS: 200 Edison Road, Orange, CT 06477

a. LOADING DOCK: A loading dock is not available for this project. There is a 250 minimum travel distance between receiving area and various room locations for installation.

b. ELEVATOR AVAILABILITY: This building is single story building. Therefore, there is no need for an elevator.

c. NO DROP SHIPMENTS TO SITE: No product for this solicitation shall be drop shipped directly to the project site. All deliveries must be made by the winning vendor to their warehouse and delivered to the facility (project site) at the time of installation.

d. PRODUCT LEAD TIME: The timeframe requirement for delivery receipt shall be no later than 60 business days following award of contract, with coordination of specific dates mutually agreed upon by the Newington VA Medical Center and the selected contractor. All lead times shall include the any COM selections made during the final finish selection meeting.

e. INSTALLATION SCHEDULE/PHASING: This installation shall be conducted
with the following phasing:
INSTALLATION TRIP 1: Installation shall include all areas and will be required to be scheduled during normal business hours, Monday Friday between 7:30am and 5:00pm.
Installation shall be completed within 2 business days.
Installation dates shall be determined with VA Interior Designer.
This installation shall be completed in one phase (installation trip) as stated above.
The final dates for installation shall be determined by the VA prior to installation within the above stated product lead time requirement. All spaces are currently occupied and will be occupied throughout the installation. The space will be in use by staff and all assembly, uncrating and unboxing shall occur at the loading dock or street offload
point prior to moving into the space. As much installation as possible shall take place
outside of the installation area and then dropped into place at time of installation.

f. INSTALLATION DURATION: Installation shall be completed within the time frame outlined above. This shall include from arrival of truck through the punch list completion. Installation shall be fully completed prior to depature time. This is crtitical to the business units for patient service and delays will require necessary compensation from the vendor to the VA at
$1000/day past the completion time.

The winning vendor shall meet the following project timeline, deliverable, meeting and action requirements:
1.) PROJECT KICK OFF MEETING: Awarded vendor must attend a project
kick off meeting at the VACT address for installation as stated in the
Scope of Work. Shall be schedule with VA Interior Designer by vendor
within 10 business days of project award. Final layout to be
determined and approved by the VA Interior Designer. Attendance at
the project kick off meeting shall include the following vendor
a. Project Interior Designer
b. Sales Representation
c. Installation Manager
installation conduct site visit(s) to become familiar with site for the
accurate order of the product and check for potential installation
problems. Site visits/field measurement verifications are to be
scheduled with VA Interior Designer. During this time the awarded
vendor is responsible to gather all accurate dimensions of the physical
space. Translation of these dimensions to the vendors floor plans,
drawings, specifications, etc. are the responsibility of the vendor. The
vendor is solely responsible to guarantee the fit of their products into
the space as stated in the SOW. All descrpancies of field dimension
information is the responsibility of the vendor to rectify.
3.) FINAL FINISH MEETING: This meeting shall be scheduled by the
vendor within 10 business days of project award unless directed by
the VA Interior Designer. This meeting shall serve as the conduit to
complete all final finish selections. Vendor is responsible at this
meeting to bring all actual finish selections for a working session to
drive toward completion and selection of all finishes as well as a
complete and through review of the project specifications. The VA
Interior Designer will assist with coordination of finish selections with
the building finishes. Based on this scope of this project the final
finish meeting and the kick off meeting can be conducted at the same
time if desired by the awarded vendor. Attendance at the final finish
meeting shall include the following vendor personnel:
a. Project Interior Designer
b. Sales Representation
4.) FINAL FINISH DOCUMENT: An overview document declaring all final
finish selections shall be sent within 5 business days of the FINAL
5.) FINAL FINISH DOCUMENT SIGN OFF: Once the VA Interior Designer
has received the FINAL FINISH DOCUMENT, it will be signed off on or
a confirmation e mail will be sent to the vendor to approve the finishes.
This action will indicate to the awarded vendor has the approval to place
orders. No orders should be placed by the awarded vendor prior to this
final finish document sign off has been completed/approved by the VA
Interior Designer.
6.) ORDER ENTRY: Shall take place upon completion of signed FINAL
FINISH DOCUMENT. Vendor shall coordinate all order entry,
production schedule and shipping with all Manufacturers.
7.) SHIP DATE DOCUMENT: An overview spreadsheet shall be provided
to the VA Interior Designer that includes all manufacturers included
within the project and the associated ship dates for their products.
This shall include all manufacturers products ordered for the
project. This document shall be received within 10 business days of
8.) INSTALLATION SCHEDULING: Installation scheduling shall occur
within 5 business days after receipt of SHIP DATE DOCUMENT
received by the VA Interior Designer unless otherwise directed by the
VA Interior Designer. This date shall be scheduled in the future to
accommodate transit time for shipping time of products.
9.) INSTALLATION: Shall occur at the date and time mutually agreed to
with VACT and VA Interior Designer. In the event there is a delay in
installation the awarded vendor shall notify the VA Interior Designer
immediately. The installation shall meet all requirements within this
scope of work.
Procurement data sheets shall be submitted on final day of
installation. These shall be submitted both electronically and (2)
physical hard copies to the VA Interior Designer. (example
attachment in Section 11). The contractor shall ensure that all
owner s manuals, warranty information, assembly instructions,
maintenance and care instructions, operating instructions and any
other information shall be provided to the VA Interior Designer upon
completion of the installation.
11.) WALK THROUGH & PUNCH LIST: A walk through of the installation
shall take place at the end of the installation with a scheduled date
and time and the furniture vendor representatives from installation
crew, sales and design staff. Conduct walk thru with VA Interior
Designer and Service Line End User to address any discrepancies or
damages. Have any replacements parts ready to be ordered with
lead time report within 5 business days of walk through completion.
Attendance at the final finish meeting shall include the following
vendor personnel:
a. Project Interior Designer
b. Sales Representation
c. Installation Manager
12.) PUNCH LIST DOCUMENT: A punch list document shall be sent to
the VA Interior Designer within 24 hours of WALK THROUGH
13.) PUNCH LIST COMPLETION: Items identified during the WALK
THROUGH shall be corrected within 6 business days of the WALK
THROUGH completion.
moves into the newly installed space or as directed by the VA Interior
Designer. The awarded vendor shall, instruct staff in proper use and
adjustment of product, correct deficiencies in installation and
coordinate replacement of defective product with Manufacturer.
h. Recap of timeline for tasks:
1.) Project Award PO issued from Contracting to Vendor
2.) Project Kick Off Meeting (required within 10 business days after
Project Award)
3.) Conduct Site Visit and Field Dimension Verification
4.) Final Finish Meeting (required within 10 business days after Project
5.) Final Finish Document (due to VA Interior Designer within 5 business
days of Final Finish Meeting)
6.) Final Finish Document Sign Off (action to be taken by VA Interior
7.) Order Entry (Shall only occur after Final Finish Document Sign Off has
been returned to the awarded vendor with approval from VA Interior
8.) Ship Date Document (due to VA Interior Designer within 10 business
days of Final Finish Document Sign Off
9.) Installation Scheduling (Scheduling shall take place within 5 business
days after receiving the Ship Date Document)
10.) Installation (shall take place on mutually agreed to date)
11.) Procurement Data Sheets (Due on final day of installation)
12.) Walk Through and Punch List (Shall be completed on Final Day of
13.) Punch List Document (Due 24 hours after Walk Through)
14.) Punch List Completion (Due 6 business days after Walk Through
15.) Post Occupancy Orientation Session (Day of user occupancy or as
scheduled by the VA Interior Designer).

All items sold to the Government must meet or exceed ANSI/BIFMA performance standards for furnishings and ergonomic tools.

If submitting a BRAND NAME OR EQUAL bid, the vendor must supply a demo sample to the Newington VA Medical Center on the same day as bid submission; demo to remain onsite for up to three weeks to undergo a determination of parity for construction quality and end user comfort. Items that require demo sample are noted in the Furniture Requirements .

Vendors and bidders who are awarded contracts to provide products and services to the Newington, Connecticut Veterans Hospital shall provide to the Contract Officer the following information with the bid:
1. Tax ID Number
2. Duns & Bradstreet Number
3. Physical Address
4. Payment Address
5. Vendor shall be registered in SAM (replacement for CCR)


Vendor is on notice that time is of the essence in the performance of this contract. The
timeframe for delivery receipt shall be no later than 60 business days following award
of contract, with coordination of specific dates mutually agreed upon by the Newington
VA Medical Center and the selected contractor.


Work will be accomplished 200 Edison Road; Orange, CT 06477.

Delivery not to interfere with patient care or the operation of the facility. The
contractor will coordinate the work of the project with the VA Interior Designer
to ensure minimal disruption of the Medical Center operations.
Patient rooms and other sensitive patient care areas located in the Medical
Center must be accessed during normal working hours. These areas may not
always be readily available to the contractor.

The contractor will bill on completion and acceptance of the work.

Contractor employees performing services under this order will be controlled, directed
and supervised at all times by management personnel of the contractor. Contractor
management will ensure that employees properly comply with the performance work
standards outlined in the SOW. Contractor employees will perform their duties
independent of, and with occasional supervision of VA Interior Designer. The tasks,
duties, and responsibilities set forth in the SOW may not be interpreted or implemented
in any manner that results in any contractor creating or modifying Federal policy,
obligating the appropriate funds for the United States Government, overseeing the work
of Federal employees, providing direct personal services to any Federal employee, or
otherwise violating contracting regulations.


Otoscope Head- Macroview 3.5v Surecolor LED Fober-Optic w/reusable ear specula
QTY: 8
Manufacturer: Welch Allyn
Model: 23810-L
Size: 13.1CM H x 7CM W x 5CM D

Brand name or equal:
Shall work with existing power handles
The MacroView shall deliver twice the field of view at higher magnification. This shall make it easier to visualize the auditory canal and tympanic membrane. Better visualization shall help enhance learning, decision-making and patient outcomes.
Shall provide a nearly complete view of the tympanic membrane.
Shall include ability to adjust focus for variable ear canal length or farsighted eye
Shall include fiber optics to produce cool light with not reflections and no obstruction
Shall provide better clarity and definition of landmarks.
Shall include twice the field of view and 30% greater magnification than traditional otoscopes
One year warranty

2.75mm KleenSpec Disposable Ear Specula, 8500-Pack
QTY: 1
Manufacturer: Welch Allyn
Model: 52432-U

Brand Name or Equal
Include one case of 8,500 KleenSpec 2.75 mm Disposable Ear Specula
Shall include within each case 10 Bags of 850. Each bag contains 25 sleeves, 34 Ear Specula per sleeve for use with MacroView Otoscopes, Diagnostic Otoscopes

4.25mm KleenSpec Disposable Ear Specula, 8500-Pack
QTY: 1
Manufacturer: Welch Allyn
Model: 52434-U

Brand Name or Equal
Include one case of 8,500 KleenSpec 4.25mm Disposable Ear Specula
Shall include within each case 10 Bags of 850. Each bag contains 25 sleeves, 34 Ear Specula sleeve for use with MacroView Otoscopes, Diagnostic Otoscopes

Coaxial Ophthalmoscope
QTY: 8
Manufacturer: Welch Allyn
Model: 23810-L
Size: 13.1CM H x 7CM W x 5CM D

Brand name or equal
Shall include a Welch Allyn Coaxial Vision System facilitates ophthalmoscopy by enabling easier entry into the eye, a larger field of view, and reduced glare compared to standard ophthalmoscopes
Shall include polarizing filer virtually eliminates corneal reflection
Welch Allyn 3.5 V SureColor LED Coaxial Ophthalmoscope
Shall be compatible with all existing Welch Allyn 3.5 V power sources
Shall include 18 unique aperture/filter combinations for greater versatility
Shall detect corneal abrasions with the cobalt blue filter
Shall look for the traditional flat-top design
One year warranty

Home Pistol Cabinet w/key lock (1-Door)
QTY: 2
Manufacturer: Precision Locker Company
Model: STL11-120812K
Size: 12 W x 12 H x 8 D

Brand name or equal
Wall mount single door pistol/handgun locker with key lock
Shall feature welded steel construction with two interior compartments
Shall include texture painted in two-tone
Shall be a high security key which can be inserted in any position-up or down
Gun safe shall fit on shelf (or similar surface) and anchored to wall
Motorola T260 Two-Way Radio Kit (6 Pack)
QTY: 5
Manufacturer: Motorola
Model: T260 6-PACK
Size: 12 W x 12 H x 8 D

Brand name or equal
Shall include six UHF band radios (three double packs) with up to a 25-mile range and featuring NOAA weather channels and alerts
Shall feature 22 channels and 121 privacy codes offering a total 2,662 combinations
Shall include NOAA weather radio
Shall include a channel scan
Shall offer hands-free communication provided by iVOX/VOX, which acts like a speakerphone
Shall include 20 call tones to let others know its you when you begin transmission
Shall include an Eco Smart feature which allows it to consume less power during its idle condition
Shall include ability to communicate with other FRS/GMRS radios regardless of brand by being on the same channel and privacy code
Shall be lightweight, compact, and durable radio comes packed with essential features
Shall allows ability to choose a unique tone to transmit when you finish talking
Shall include a keypad lock that prevents your personalized settings from being inadvertently changed
The kit shall include the following items:
2x Motorola T260TP Two-Way Radio (white, 3 Pack)
Y Cable Adapter with dual Micro-USB Connectors
3 x Belt Clips
3 x NiMH Rechargeable Batteries
Single Cable Adapter
Limited 1-Year Warranty

Surge Protector w/15 Power Cord
QTY: 20
Manufacturer: Tripp Lite
Size: 36 W x 33 H x 13 D

Brand name or equal
60601-1 compliance, surge protection, integrated locking safety covers and a 15 ft. cord make this medical-grade power strip ideal for standalone use inside and outside patient-care vicinities
Approved for standalone use in all patient-care vicinities
Listed to UL 60601-1 and UL 60950-1 specifications
1410 joules of surge suppression
4 NEMA 5-15R-HG hospital-grade outlets with locking safety covers
15 ft. power cord with NEMA 5-15P-HG hospital-grade plug
Anti-microbial coating 99.9% effective in inhibiting bacteria and viruses
120V, 50/60 Hz power strip complies with UL 60601-1 and UL 60950-1 specifications
Automatic site fault detection which protects patients and staff

Medical Grade Surge Strip (under worksurface mounted)
QTY: 3
Manufacturer: Tripp-Lite
UPC Code: 037332011152

Brand name or equal
Network-Grade 3330-Joule Surge Protection for Healthcare Environments:
Protects your sensitive electronics against even the strongest surges and spikes
Recommended for hospitals and other healthcare environments where hospital-grade plugs and outlets are desired
Full normal mode (H-N) line surge suppression
Not approved for use in patient-care vicinities

6 Hospital-Grade Outlets Accept wide range of electronic devices
6 NEMA 5-15R-HG AC outlets accept most computer, network and telecom equipment
Outlets accommodate up to 3 bulky transformers without blocking other outlets
Included safety covers block accidental contact with unused outlets

Isolated Filter Banks Provide Extra Protection
Outlets arranged in 3 exclusive isolated filter banks to limit noise interaction among connected equipment
Blocks disruptive EMI/RFI line noise up to 80 dB than can cause equipment damage or data loss
Combine large toroidal chokes, ferrite rod-core inductors, HF/VHF capacitors and metal oxide varistors to block interference

Premium Safety Features
Lighted on/off switch with transparent safety cover provides one-touch control over connected equipment
Automatic shutoff permanently cuts power to outlets if protection circuit is incapacitates, preventing equipment damage and indicating replacement is required
Diagnostic LEDs confirm power, protection and line fault status at a glance
Conforms to current UL 1449 3rd edition, UL 1363 and cUL safety standards

Fits effortlessly into your workstation
15 ft. AC power cord with hospital-grade NEMA 5-15P-HG plug reaches distant outlets
Keyhole slots on bottom panel provide convenient wall or desk mounting options
Rugged all-metal housing for long life in demanding environments

HDDB15M to HDDB15F VGA Monitor Extension Cable-25 feet
QTY: 20
Manufacturer: Belkin
Model: F2N025-25

Brand name or equal
VGA monitor extension cable
One male DB15 connector on the first side
One female DB15 connector on the second side
Flextec cable jacket is very durable and extremely flexible for use in tight areas
25 feet long, PVC premold encapsulates individual conductors to ensure electrical isolation and relieve stress

VGA to DVI-A Adapter
QTY: 20
Manufacturer: Belkin

Brand name or equal
Delivers signal faster and stronger with high-speed, digital data transmission
Supports both VGA to DVI-A and DVI-A to VGA
Installs easily with thumb screws and barrel nuts
Reduces electromagnetic/radio frequency interference with full undermold-sheilded construction
Comes with a Belkin Lifetime Warranty

4K HDMI Cable 15 (male to male. 15 feet, black, 4K 60 Hz, high speed 18Gbps, in-wall CL3 rated)
QTY: 3
Manufacturer: Blue Rigger
Model #: HDMI-1.4-CL3-BL-15FT

Brand name or equal
Shall include a In-Wall Series that includes a fire-resistant PVC Jacket, and availability in length of 15ft.
Shall be CL3 rated cable ideal for in-wall installation
Shall support latest HDMI standard- 4K, UHD, 3D, Audio return channel (ARC), category 2 certified, 18 Gbps/ 600 MHz refresh rate, 2160p, 1080p, 48 bit deep color, ethernet and is backwards compatible with earlier versions
Shall include reliable construction made of durable, high-quality build protects against corrosion while maximizing signal strength 100% pure copper conductors, triple cable shielding, 24K Gold-plated full metal jacket connectors
Shall be compatible with all HDMI components-connect blu-ray player, apple tv, xbox one, PS4, Roku, and laptops with HDMI output to 4K UHD tv, projectors, A/V receiver, etc.
Shall include a limited lifetime warranty and US-based customer support
Shall be made of a PVC outer layer that protects from physical strain, external interference & maintains efficiency of the digital signal
Shall include a full metal jacket connector provides strength, durability and prevents interference as compared to other cables
Shall be built with 100% pure oxygen free solid copper strands that maximize signal strength and video quality
Shall include high density triple layer shielding to maintain integrity and purity of digital sound
Shall be gold plated, corrosion-resistant connectors deliver optional signal transfer with minimum distortion
Cables shall be ATC (Authorized Testing Center) certified to support all resolutions up to 2160p

White Noise Machine
QTY: 50
Manufacturer: Marpac
Model: Dohm Classic MP MP3500350
Size: 5.8 W x 5.8 D x 3.2 H

Brand name or equal
Fan-based white noise is a natural sleep aid
Masks background noises for a better night s sleep
Shall include to speeds for widely adjustable tone and volume
Hotel Cart
QTY: 1
Size: 49 W x 25.5 D x 69 H
Model: MCL207S

Brand name or equal
Stainless steel finish
High quality stainless steel luggage cart
Full wrap-around bumper
1.5 tubing
8 inflatable wheels
1500 LBs capacity
Black carpet deck
Steel frame base

Wire 100E Standard Wire Mobile Laundry Cart, 2.5 Bushel, Chrome
QTY: 1
Manufacturer: R&B Wire
Dimensions: 26.5 L x 22 W x 11 D x 27 H
Model: 100CEC

Brand name or equal
Finish: bright chrome
Heavy duty basket plated in bright chrome
Round tubular base plated in bright chrome

Multiple awards may be made resulting from this sources sought. If a vendor can t provide all of the required items, please identify which items they will provide in their response.

Responses to this sources sought will be used by the Government to make appropriate acquisition decisions. After review of the responses to this sources sought, a solicitation announcement may be published. Responses to this sources sought synopsis are not considered adequate responses for a solicitation announcement. Responses to this sources sought/RFI are due by August 11, 2020 at 9:00 am EST time. Responses to this notice shall be submitted via email to issa.shawki@va.gov. Telephone responses shall not be accepted.

If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this request for information. Responses to this notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.

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