COVID-19 PPE and Medical Supplies
Closes in 73 days
View Changes FAR 12.603(c)(2) Streamlined solicitation for commercial items.
i. This is a combined synopsis/solicitation for commercial items under FAR part 12 prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
ii. This is a standing solicitation issued under unusual and compelling needs from which the Government contemplates multiple awards of IDIQs and/or Direct Contracts (under FAR Part 15), Purchase Orders (under FAR Part 13), and Blanket Purchase Agreements under FAR Part 13 for the supplies listed in Attachment A. This solicitation may be amended to provide additional detailed specifications for each item included on the attachment. All products delivered must be approved by FDA and all prevailing HHS standards of quality and inspection. This solicitation will remain in effect unless replaced by an updated solicitation.
iii. There is no closing date for receipt of offers; therefore, offers may be submitted for consideration at any time. FEMA has the right to cancel this solicitation at any time and will post an amendment once it decides to close it.
iv. An offer may be rejected if an offeror fails to meet timeframes established by the Contracting Officer either to address deficiencies in the offer or to submit a final proposal revision. A resubmission(s) is permitted; however, it may be rejected immediately if it is still deficient in the area(s) that caused its initial rejection.
v. Individual Awards and Contract Line Item Numbers (CLINs) will stipulate type of supplies, number of supplies, delivery requirements, and timelines.
vi. This solicitation requires registration with the System for Award Management (SAM) in order to be considered for award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov. Registration must be “ACTIVE” at the time of award.
vii. 70FA2020R00000011 is the solicitation number.
viii. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-04 Dated 1/15/2020 see https://www.acquisition.gov/browse/index/far and https://www.acquisition.gov/hsar for clause language.
ix. This is an unrestricted full and open competition but small business in encouraged to submit offers.
x. To the maximum extent practicable, at the individual award level, offerors are to submit offers delivery and acceptance of f.o.b. destination. Pricing shall include delivery at any location within the United States.
xi. If a proposal is under $13 Million, FAR Part 13 procedures will be utilized for purpose of award.
xii. If a proposal is over $13 Million, FAR Part 15 procedures will be utilized for purpose of award.
xiii. If a contractor is a current schedule holder of specific items from Attachment A, FAR Part 8 procedures will be utilized for purpose of award. Contractor shall identify their GSA or VA FSS contract number in its offer. Government will verify the validity of the contract number and contractors fraudulently claiming to be a schedule holder, may be subject to suspension or debarment from all federal procurement.
II. General Clauses
i. 52.252-1 Solicitation Provisions Incorporated by Reference.
ii. The provision at 52.212-1, Instructions to Offerors-Commercial, is incorporated by reference.
iii. The provision at 52.212-2, Evaluation-Commercial Items, is applicable in that the Government will make awards resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government based on price only.
iv. Offerors are to complete the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items, with its offer.
v. The clause at 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition and is incorporated by full text. However, separate invoice instructions with payment details will be provided at time of award of an IDIQ. See the attached solicitation
vi. The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition. Specific applicable clauses will be identified with any resultant award.
vii. FEMA is currently seeking Buy American Act and Trade Agreements Act non-availability waivers from DHS, however, the prescribed clauses will be included in the solicitation and resulting award until the waivers are obtained.
a. The clause at 52.225-1, Buy American-Supplies, applies to this acquisition and is incorporated by reference.
b. The clause at 52.225-5, Trade Agreements, applies to this acquisition and is incorporated by reference.
c. The provision at 52.225-6, Trade Agreements Certificate, applies to this acquisition and is incorporated by full text.
d. The clause at 52.225-13, Restrictions on Certain Foreign Purchases, applies to this acquisition and is incorporated by reference.
e. The provision at 52.228-18, Place of Manufacture, applies to this acquisition and is incorporated by full text.
f. The provision, 52.225-20, Prohibition on Conducting Restricted Business Operations in Sudan-Certification, applies to this acquisition and is incorporated by full text.
g. The provision, 52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications, applies to this acquisition and is incorporated by reference.
viii. HSAR clause 3052.209-70 Prohibition on Contracts with Corporate Expatriates applies to this acquisition and is incorporated by full text.
ix. HSAR clause 3052.212-70 Contract Terms & Conditions for DHS Acquisition of Commercial Items applies to this acquisition and is incorporated by full text. May be tailored with any resultant award.
III. Other Terms and Conditions
i. Government reserves the right to incorporate any additional applicable FAR and HSAR clauses to any resultant award.
ii. See the attached solicitation and SOW for additional contract requirement(s) and terms and conditions.
iii. Government reserves the right to apply priorities and allocations on the individual awards as deemed necessary.
IV. Quote Preparation Instructions
This section specifies the format and content the offerors shall use in response to this solicitation. The intent is not to restrict the offerors in the manner in which they will perform their work but rather to ensure a certain degree of uniformity in the format of the responses for evaluation purposes. Offerors shall submit a quote that is legible and comprehensive enough to provide the basis for a sound evaluation by the Government. Information provided shall be precise, factual, and complete. Legibility, clarity, completeness, and responsiveness are of the utmost importance. Quotes shall be in the form prescribed by, and shall contain a response to, each of the areas identified. Any quote that does not provide, as a minimum, that which is required in this solicitation may be determined to be substantially incomplete and not warrant any further consideration. A complete quote shall be submitted by the closing date specified in the solicitation.
The offeror shall propose a firm fixed unit price quote and number of units on hand for any of the items in Attachment A. All proposed items shall be in accordance with FDA, HSS, CDC regulations and guidelines. Offeror shall provide product manufacturer and part number, description, and literature must be included in the proposal for consideration. Products will be subject to Government testing. The contract for any defective items not passing testing will be terminated for cause and forwarded to FEMA’s debarring official. Any other items shall not be acceptable. Offerors may submit price quotes using their own normal commercial quote format as long as the applicable price schedule information is included. Price quotes should also include the offeror’s company name, address, phone number, DUNS or CAGE Code, and reference the RFP number (70FA2020R00000011).
V. Evaluation Criteria for Award under Part 13
Award(s) will be made based on meeting or exceeding the acceptability standards and fair and reasonable determination.
VI. Evaluation Factors for Award under Part 15
i. Award(s) will be made on the basis of the lowest evaluated price of quotes meeting or exceeding the acceptability standards for non-cost factors. This acquisition will utilize the Lowest Priced Technically Acceptable (LPTA) procedure to make a best value award. A decision on the technical acceptability of each offeror’s quotations will be made. For those offerors which are determined to be technically acceptable, award will be made to that vendor with the lowest overall price. The Government intends to evaluate quotes and an award without discussions with offerors (except clarifications). Therefore, the offeror’s initial quote should contain the offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. Award will be made to the responsible offeror whose quotation conforms to all solicitation requirements, such as terms and conditions, representations and certifications, technical requirements, and also provides the best value to the Government based on the results of the evaluation described in paragraph below. The Government reserves the right to make no award at all as a result of this solicitation.
ii. The LPTA evaluation process will be accomplished as follows:
Each offeror’s quote shall be evaluated to determine if the proposed items meet the requirements specified in Attachment A. All pricing shall be firm fixed unit price.
An evaluation rating of Technically Acceptable/Unacceptable will be assigned upon completion of the technical acceptability evaluation. If an offeror receives a technical rating of “Unacceptable” they will not be considered for award.
The Technical Acceptability factor will be evaluated against the stated criteria and the rating assigned to each individual technical factor using the following descriptive adjectival ratings:
Technical conformance to the requirements of the solicitation. The offeror’s proposed items are FDA, HSS, CDC or other standards approved.
Does not technically conform to the requirements of the solicitation. The offeror’s proposed items are NOT FDA, HHS, CDC, or other standards approved.
Factor 1: Prior Demonstrated Experience
The Offeror shall provide/reference up to five (5) recent examples of demonstrated prior experience in their proposal. The evaluation of this factor is based on the demonstrated prior experience presented by the offeror. For example, experience in setting up warehouses and shifting personnel to perform “kitting” of supplies, for delivery to another single point would be relevant. Experience in ordering of large amounts of supplies is relevant. Relevant experience related to proposed subcontractors shall be considered. Offerors with no relevant past performance will be rated neutral.
Factor 2: Price
The offeror’s price shall be evaluated, for award purposes, to determine fair and reasonable based upon total price proposed for the total requirement. Destination shipping and speed of shipping to be determined at award level.
Questions will be accepted every day while the solicitation remains open. Questions should be emailed to FEMA-COVID19-SOLICITATIONS@fema.dhs.gov. Quotations will be accepted every day while the solicitation remains open. Email quotations to FEMA-COVID19-SOLICITATIONS@fema.dhs.gov.