Point-of-Use Automated Medication Dispensing System

Closes in 72 days

W40M REGIONAL HEALTH CONTRACTING OF
Date published
Closed 228 days ago
Deadline
Closes in 72 days
Categories
- None

Contact
Donna Tomita
Email
donna.f.tomita.civ@mail.mil
Country
United States

OCID
ocds-0c46vo-0421-2ea380ef349a43748b465cb777fe974c
Description

This is a Sources Sought Notice for Bassett Army Community Hospital (BACH) and supporting Troop Medical clinics in Alaska.  This is not a solicitation for proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain information regarding the availability and capability of qualified sources and whether or not to conduct this procurement on a competitive basis.  Responses to the information requested will assist the Government in determining the appropriate set-aside and acquisition method including soliciting through the GSA eBuy system in lieu of beta.SAM.gov.  The Regional Health Contracting Office - Pacific intends to award a firm, fixed-price contract to the successful offeror using FAR Part 12 commercial items procedures.
The requirement is to provide a new Point of Use (POU) Automated Dispensing Cabinet (ADC) system that encompasses the medication and medical supply dispensing cabinets throughout the medical center.  This system must store and maintain inventory stock levels for medications and medical supplies in accordance with Joint Commission patient safety measures.  The new ADCs shall include but are not limited to the following minimum requirements:
Requirement 1. Point of Use (POU) Automated Dispensing Cabinet (ADC) - Medication ADC
Shall be new equipment.
Shall electronically dispense medications in a controlled method and track medication transaction including time and date stamp.
Shall permit nurses to obtain medications for inpatients at the point of use.
Shall allow access and permissions to functionality based on role of user.
Shall track users accessing the system.
Shall track the patients for whom medications are administered.
Shall provide usage data for clinical outcomes analysis and drug diversion prevention.
Shall offer multiple options of medication ADC sizes and configurations to have optimal storage capacity to meet patient ward requirements in limited space. To include the option to hold both medication and medical supplies integrated in the same ADC in a single footprint, as not to incur modifications to historical building.
Shall have technology to visually lead end user to correct drawer and bin to stock and select correct product.
Shall have an ADC integrated, as well as expansion ability to utilize wireless handheld, barcode medication verification technology for correct medication stocking and selection to increase patient safety by reducing medication errors.
Shall have patient medication profile interface
Shall have color touch screen user interface on ADC.
Medication and medical supply ADCs shall have flexible ADC configurations, with a variety of drawer types and sizes.
Shall have secured flexible drawer configurations for narcotic unit dose dispensing and multiple doses of narcotic medication.
Shall monitor narcotic distribution, have inventory control management for diversion prevention.
Shall provide compliance documentation as required for federal and state agencies.
Shall offer single dose configuration to withdraw only one dose at a time, dispensing each dose individually.
Shall offer drawers with individual locking tamper proof lids for each different medication.
Shall have audible alarm (activates if user attempts to access more compartments or compartments for item(s) other than what is indicated for transaction, and notification is recorded and sent to pharmacy).
Shall have the ability to manage and store items on patient medication profile that do not reside in ADC via POU ADC system.
Shall have integrated patient medication label printer on all ADC configurations allowing nursing staff to print patient and drug specific labels during medication issue in accordance with all applicable laws and regulatory requirements.
Shall have controlled-access refrigerated medication automated dispensing with temperature monitoring.
Shall automatically track inventory levels and issue restock notifications for items below user- defined PAR or critically low levels.
Shall have user override capability for any medication not entered into the patient profile.
Shall have the ability to display automated or user-defined warnings/alerts for specific events and/or medications/medication class.
Shall have the ability to cost-accounting by cost-center.
Shall have user access via Biometric ID in addition to username and password login.
Shall have medication return bin.
Shall have integrated online drug information reference.
Shall have ADC reporting function and integrated report printer (i.e. patient activity, inventory, discrepancy, return, and waste).
Shall be networkable.
Shall have emergency power backup.
Shall have medication expiration out of date function.
Shall have user-training module\tutorial available on ADC.
Shall have hard copy user manual\quick reference guide supplied for each ADC device.
Requirement 2. POU ADC System - Medical Supply (SUPPLY) ADC
Must be new equipment.
System shall electronically manage inventory of medical supplies in a controlled fashion and track inventory use.
Must permit authorized personnel to obtain medical supplies at the point of use.
Must allow access and permissions to functionality based on role of user.
Must track users accessing the system.
Must provide usage data for clinical outcomes analysis and drug diversion prevention.
Must have barcode verification technology for supply storage, retrieval verification and administration of medical materiel.
ADC must have modular and configurable drawer\cabinet options.
Must have technology to visually lead end user to correct drawer and bin to stock and select correct product
Must have integrated as well as have the expansion ability to utilize wireless handheld barcode medication verification technology for correct supply stocking and selection to manage and minimize inventory stock levels.
Must have the ability to contain both medications and medical supplies on some but not all stations in one footprint due to limited space and power as not to incur modification to historical building.
Must have color touch screen user interface on ADC.
Must have flexible configurations for nesting of specialty items across product lines and services, with a variety of drawer types and sizes.
Must have the ability to store refrigerated medical supply with automated dispensing and temperature monitoring.
Must have user access via Biometric ID in addition to username and password login.
Must have MED Supply station reporting function and integrated report printer (i.e. inventory, discrepancy, return, and waste).
ADC must be networkable.
Must have emergency power backup.
Must have hands on training module.
Must have capability to inventory by; usage, lot number and expiration date.
Must have drawers with locking, tamper proof lid.
Must have audio alarm (activates if user attempts to access other than indicated compartment for supply transaction.  Records, notifies medical supply.
Must have supply medication out of date function.
Must have capability to store, track and inventory Unique Device Identified (UDI) supplies IAW Food & Drug Administrative Safety and Innovation Act of 2012, Federal Food, Drug and Cosmetic Act, Section 519(f)
Shall provide capability for real-time dynamic inventory adjustments.
Must have hard copy user manual\quick reference guide supplied for each ADC device.
Requirement 3. POU ADC System – Anesthesia ADC
Shall be new equipment.
Shall electronically dispense medications in a controlled method and track medication transaction including time and date stamp.
Shall permit nurses to obtain medications for inpatients at the point of use.
Shall allow access and permissions to functionality based on role of user.
Shall track users accessing the system.
Shall track the patients for whom medications are administered.
Shall provide usage data for clinical outcomes analysis and drug diversion prevention.
Shall offer multiple options of medication ADC sizes and configurations to have optimal storage capacity to meet patient ward requirements in limited space. To include the option to hold both medication and medical supplies integrated in the same ADC in a single footprint, as not to incur modifications to historical building.
Shall have technology to visually lead end user to correct drawer and bin to stock and select correct product.
Shall have an ADC integrated, as well as expansion ability to utilize wireless handheld, barcode medication verification technology for correct medication stocking and selection to increase patient safety by reducing medication errors.
Shall have color touch screen user interface on ADC.
Medication and medical supply ADCs shall have flexible ADC configurations, with a variety of drawer types and sizes.
Shall have flexible drawer configurations for narcotic unit dose dispensing and multiple doses of narcotic medication.
Shall offer single dose configuration to withdraw only one dose at a time, dispensing each dose individually.
Shall offer drawers with individual locking tamper proof lids for each different medication.
Shall have audible alarm (activates if user attempts to access more compartments or compartments for item(s) other than what is indicated for transaction, and notification is recorded and sent to pharmacy).
Shall have the ability to manage and store items on patient medication profile that do not reside in ADC via POU ADC system,
Shall have integrated patient medication label printer on all ADC configurations allowing anesthesia/nursing staff to print patient and drug specific labels during medication issue in accordance with all applicable laws and regulatory requirements.
Shall have refrigerated medication automated dispensing with temperature monitoring.
Shall have user access via Biometric ID in addition to username and password login.
Shall have medication return bin.
Shall have integrated online drug information reference.
Shall have ADC reporting function and integrated report printer (i.e. patient activity, inventory, discrepancy, return, and waste).
Shall automatically track inventory levels and issue restock notifications for items below user- defined PAR or critically low levels.
Shall have user override capability for any medication not entered into the patient profile.
Shall have the ability to display automated or user-defined warnings/alerts for specific events and/or medications/medication class.
Shall have the ability to do cost-accounting by cost-center.
Shall be networkable.
Shall have emergency power backup.
Shall have medication expiration out of date function.
Shall have user-training module\tutorial available on ADC.
Shall have hard copy user manual\quick reference guide supplied for each ADC device.
Shall have medication safety color-coded label printer to identify each syringe to be administered with the following information: drug name, drug expiration, and warning for patient allergies and adverse drug interactions for decrease in medication errors leading to patient safety as required by National Patient Safety Goal (NPSG) NPSG.03.04.01.
Shall have integrated additional storage for anesthesia supplies.
Requirement 4. POU ADC System – System and Computer Hardware
Shall be new equipment.
Server shall have Microsoft Windows 2012 R2 or 2016 R2 Operating System IAW DoD (Department of Defense) specifications with commercial support.
Server platform shall be scalable and have the ability to be virtual and\or physical.
Computer hardware shall have Microsoft Windows 10 Operating System IAW DoD Specifications.
Shall have the ability to be all-inclusive in one server with single database for management of all components of system (i.e. Medication ADCs, Supply ADCs, Anesthesia ADCs, and CSM ADCs etc.) across multiple sites.
Shall allow remote access to system\server from designated system administrator computer workstations.
Server shall have the ability to store at the minimum five years of historical and operational data.
Shall comply with DoD/Army Information Assurance and HIPAA Information Assurance requirements as listed in the following: Military Health System DoD Business Associate Agreement (TMA TPS BAA), MEDCOM IA and HIPAA Standard Contract Language, and Memorandum of Agreement for Business to Business Gateway (B2B Memo of Agreement Template).
System shall have a RMF ATO within one year
System shall have or obtain CON within one year.
System shall have or obtain DISA B2B for remote support access within one year.
Shall be able to destroy hard drive on Server and ADC(s)
Shall have Authority to Operate (ATO).
Requirement 5. Technical
POU ADC System - Interfaces/Software: System interfaces and software should link and provide automated access to medication and supply information at the patient level, identifying the specific supply and pharmacy costs involved with treating individual patient by case, diagnosis, and provider, while interfacing with existing and future patient information systems and billing networks utilizing existing local area network infrastructure and is consistent with DoD standards for architecture.
Shall interface with pharmacy data entry system Composite Health Care System (CHCS)/MHS Genesis patient medication profile and Admission\Discharge\Transfer (ADT) modules.
The interface shall utilize the Health Language 7 (HL-7) format.
The interface shall utilize FIPS 140-2 encryption.
Shall interface with Surgery\Operating Room scheduling and case management system.
Shall have web-based application for nursing end users to remotely queue medication removal, record waste of medication, and queue return of medication from end user computer.
Shall have the capacity to interface with DMLSS (latest version) and Defense Medical Logistics-Enterprise Solution (DMEL-ES) applications and/or equivalent DOD/DHA system for inventory management of seamless requisition, storage and distribution medical supply/pharmacy operations.
Requirement 6. POU ADC System - Reporting/Data Analysis
System database shall have the ability to store a minimum of five years of operational data.
System reporting functions shall include but not be limited to: proactive diversion monitoring reports, ADC activity reports, User Access reports, waste/return reports, as well have the ability to create custom reports as needed.
Shall be compatible with clinical data analytics products.
System shall be capable of auditing system events including user activities.
Requirement 7. Technical POU ADC System – Training
Shall provide on-site end user training.
Shall provide biomedical service technician training, minimum of two personnel.
Shall provide advanced system administrator training; minimum of three personnel.
Shall provide pharmacy system administrator training; minimum of two personnel.
Must visually lead end users to the correct drawer and bin to stock and select the correct product.  Manage and store items on patient medication profiles that do not reside in ADC (ability to pull from separate POU ADC system).  Must have an integrated patient label printer on all ADC configurations to decrease errors in mislabeling drugs.  Must have a medication safety color coded label printer to identify each syringe to be administered to decrease medication dispensing errors.  Must be on one server with a single database for management of all components of system across multiple sites.  Must comply with DoD/Army Information Assurance and HIPAA requirements.  Must have ability for expansion of system integrated mobile medication workstation. 

Interested vendors may submit in writing their capabilities and qualifications demonstrating their ability to fulfill the requirement identified in this notice.  Responses to this notice must refer to the solicitation number indicated above and include company name, address, and telephone number, point of contact (POC), and brochures which will allow the Government to understand your offerings and options.  Also include any GSA contract information if the requirement can be filled through GSA eBuy.  Capability statements should be submitted to the attention of Donna Tomita, Contract Specialist, email donna.f.tomita.civ@mail.mil. Telephone responses will not be accepted.  Responses must be received no later than 11 Dec 2019 at 10:00 AM Hawaii Standard Time.
Disclaimer and Important Notes:  This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to supply the required equipment.  Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted.  No proprietary, classified, confidential, or sensitive information should be included in your response.  A determination by the government not to compete this proposed effort on a full and open competition basis, based upon responses to this notice, is solely within the discretion of the government.

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