Barnsley College intend to set up a Dynamic Purchasing System (DPS) for Training Delivery Partners. The partners who are awarded a place on the DPS will be invited to participate in a further mini competition when Barnsley College have a requirement to subcontract externally funded delivery.
The DPS will be in place for five years with the option to extend depending on the future requirements of Barnsley College
All communications with Barnsley College should be carried out using the correspondence section of the In-tend Supplier Portal.
Organisations applying to the DPS may be single organisations, partnerships, joint ventures or consortia; however this must be made clear in the submission.
What is a Dynamic Purchasing System?
A Dynamic Purchasing System (DPS) is a recognised procurement method within the UK Public Contract Regulations 2015. It is an electronic system which a contracting authority, for example Barnsley College, can use to procure commonly used goods, works or services. There is no specific maximum duration for a DPS to run however Barnsley College are wishing to set up the DPS for five years from point of OJEU notice.
A DPS is open to any organisation to join as long as they satisfy the selection criteria specified by the contracting authority.
An organisation can apply to be placed on a DPS at any time throughout its life. The contracting authority must evaluate the organisation's submission within 10 workings days of receipt, which may be extended to 15 working days if justified. An organisation can update their submission at any time whilst they sit on the DPS. If they are unsuccessful in their first submission to be placed on the DPS they can submit again at any time.
Feedback will be provided to unsuccessful organisations explaining why they did not meet the selection criteria. If an organisation who is placed on the DPS does not keep their information up to date or falls below the selection criteria they can be removed from the DPS. They can still re-apply to be placed back on the DPS at any time.
The use of a DPS will help Barnsley College to respond quickly to requirements by having a list of preapproved partners for delivery. It will help organisations by ensuring that they are sent details of all opportunities to partner with Barnsley College.
If an organisation is placed on the DPS they will receive details of all opportunities to partner with Barnsley. They can then bid for any of these opportunities. The bids will be assessed using the scoring criteria provided in the specification for the opportunity.
Unsuccessful bidders will be provided with feedback to help them in future bids - an organisation will still remain on the DPS if they are unsuccessful in a bid.