IT221 - Provision of a New Ophthalmology Electronic Patient Record and Reporting System
The purpose of this document is to briefly set out the specification and requirements of a new ophthalmology electronic patient record and reporting system that is required by the ophthalmology department at the Royal United Hospital, Bath.
The Trust is based on the Royal United Hospital (RUH) which occupies one site on the north-western edge of the city of Bath. It provides general acute hospital services for a population of 450,000-500,000.
Bidders are invited to tender for the provision of a new ophthalmology electronic patient record and reporting system that is required by the ophthalmology department at the Royal United Hospital, Bath.
Proposed details are: -
The Ophthalmology Department within the RUH does not currently have an electronic patient record. The Department currently uses pen and paper and no database exists for collating and analysing diagnoses, procedures, outcomes and complications.
Existing Business Processes
The current system is inefficient and fails effectively to support the Trust?s (and department?s) business processes and audit requirements, such that audits are manpower intensive and have to be performed intermittently.
New System Requirements
The Trust has recently developed one-stop cataract and Lucentis-injections services to optimise the patient experience and maximise throughput. The Trust and department need to ensure accurate reporting of activity and be able to ensure efficiency is maximised through systems such as the Global Rating Score.
New System Requirement Summary
The requirement is for an integrated ophthalmology clinical information system which is able to provide comprehensive reports for all theatre procedures especially cataract surgery, Lucentis injection and glaucoma management. The system must be able to capture and store individual patient images. Stored images must, subsequently, be easy to retrieve thereby enabling comparisons between new and historical images to be made. The system should be able to provide high quality audit data in line with the Global Rating Score requirements and National Cataract Minimum Dataset requirements eg post op best corrected visual acuity, posterior capsule rupture rate, endophthalmitis rate etc. The system must configurable locally e.g. with the new addition of new surgeons or when new staff start. The system must allow collaborative working and the sharing of data amongst departmental staff where appropriate.
The system must be able to interface with the Trust?s current and future PAS systems and ophthalmology pre-assessment theatres (biometry) system. It must also be able to integrate with the Department?s OCT (Zeiss), Humphrey perimeter and biometry equipment (Zeiss IOLMaster).
The system must enable staff to develop, store and print reports including those required for audit and productivity requirements.
The system will used for report writing in Theatre 10, the clean room on the ophthalmology ward, the pre-assessment suite and all out patient rooms.
Capital funding for this project has been set aside for this current financial year (i.e. 2009/10). It cannot be carried forward. Therefore the full procurement and implementation must be completed by 31 Mar 10.
Proposed Tender Issue date
19th October 2009
Proposed Tender Duration